Central Contract Hub
Consolidate distributed contract folders and files into a single structured web database with immediate access to partners and terms.
ZELYRA
SOFTWARE / CONTRACT MANAGEMENT
Manage contracts centrally.
Keep track of deadlines.
Web-based enterprise software for the commercial administration of contracts, terms, notice deadlines, and documents. With automated deadline calculation, structured digital filing, and optional AI-assisted PDF capture.
01 / PURPOSE & VALUE
Commercial clarity
for day-to-day contract workflows.
Designed for business decision-makers, office managers, purchasing teams, and administrators who need central transparency across contract commitments, recurring costs, and upcoming milestones.
Proactive Deadline Tracking
Calculates termination dates from terms and notice clauses. Stay aware of critical milestones and automatic renewal dates.
Commercial Reporting
Gain immediate visibility into contract volume, cost distribution, and upcoming terms with clear Excel and PDF export capabilities.
02 / FEATURE MATRIX
Complete capabilities
for your contract management.
A robust functional toolkit designed to streamline master data handling, document management, and compliance registers.
Master Data & Partners
Capture and maintain contract numbers, titles, business partners, categories, start dates, and core terms.
Deadline & Renewal Engine
Store notice periods, calculate termination deadlines from term clauses, and monitor automatic renewals.
Reminders & Follow-Ups
Assign individual notes, reminders, and follow-up flags directly to specific contracts.
Digital Document Archive
Store, attach, view, and download contract PDF documents and signed amendments directly within the contract file.
Metrics & Cost Overview
Evaluate portfolio figures on contract volume, costs, and terms based on the maintained data.
Excel & PDF Export
Export contract lists and filtered overviews as clean Excel spreadsheets or formatted PDF documents.
Termination Letter Template
Generate a termination draft as a PDF based on stored contract data (draft must be checked and adjusted before dispatch).
DPA Register (AVV)
Maintain a register of data processing agreements (DPA/AVV) with compliance status where configured.
Optional Sanctions Screening
Screen contract partners against sanction lists as an integrated workflow if sanctions management is setup.
🤖 Optional Feature
AI-Assisted PDF Data Capture
Upon explicit request by the user, the software can analyze an uploaded contract PDF. Recognized data points such as partner names, terms, notice periods, renewal clauses, and costs are provided as pre-filled suggestions in the input mask.
This function acts strictly as an assisted data entry aid. All extracted results must be verified by a human operator. The AI does not provide legal evaluations of clauses.
🔒 Transparent Processing Notice
When an AI analysis is explicitly initiated by the user, the selected contract PDF file is transmitted to an AI service for processing.
03 / WORKFLOW
From contract entry to deadline oversight
in four practical steps.
A structured workflow keeps your contract lifecycle transparent, organized, and auditable.
SCHRITT 01
Enter or Scan
Create contract records manually or use the optional AI PDF analysis to pre-fill partner and term details.
SCHRITT 02
Attach & Document
Attach signed contract PDFs, amendments, and specific notes directly to the digital contract file.
SCHRITT 03
Calculate Deadlines
Maintain term dates and notice periods. The system computes upcoming notice deadlines.
SCHRITT 04
Monitor & Action
Review upcoming milestones in the dashboard, export reports, or generate termination draft templates.
04 / SYSTEM REQUIREMENTS
Clear requirements.
Flexible deployment.
We distinguish transparently between general workplace user requirements and customer-specific technical infrastructure.
General User Requirements
For daily access in your browser, standard workplace equipment is fully sufficient:
- ✓ Modern Web Browser: Chrome, Firefox, Safari, Microsoft Edge
- ✓ Internet Access: Stable network or internet connection
- ✓ User Accounts: Individual logins with role-based permissions
Deployment & Infrastructure
Hosting models, server specifications, storage capacity, and backup parameters are aligned in an initial consultation:
- ℹ Hosting Model: On-Premises in your datacenter, Private Cloud, or Managed Hosting
- ℹ Document Storage & Sizing: Dimensioning of storage and database based on contract volume
- ℹ Users & Permissions: Configured user seats and access groups
- ℹ Optional Integrations: Sanctions screening integration or ERP data exchange by agreement
05 / CUSTOMER EXPECTATIONS
Transparent collaboration
tailored to your workflow.
We align closely on your contract categories, legacy data migration, and deployment preferences.
1. Discovery Consultation
We discuss your contract portfolio, user count, required categories, and hosting preferences.
2. Fair, Tailored Proposal
You receive a clear proposal tailored to your operational scope – without hidden costs or rigid packages.
3. Rollout & Scope Alignment
Data migration, onboarding, training, and custom adaptation options are agreed upon transparently during project setup.
Legal & Commercial Context
The contract management software supports commercial administrative, search, deadline, and documentation processes. It does not perform legal reviews of contracts and does not provide binding legal advice. Automatically calculated deadlines and template-generated letters depend strictly on entered data and must be verified by the user. The software does not guarantee legal validity or delivery of terminations.
06 / FAQ
Questions and answers
about contract management.
Factual, straightforward answers about data structure, deadline calculations, and deployment.
What contract data can I manage in the system?
You can record and manage contracts with contract numbers, titles, business partners, categories, terms, start dates, notice periods, renewal clauses, and costs. In addition, notes, documents, and reminders can be linked directly.
How does the software assist with notice periods and deadlines?
Based on entered terms and notice requirements, the system calculates respective notice deadlines and presents upcoming and critical dates in a deadline overview and reminder dashboard. Accuracy depends on maintained contract data.
Can I store contract documents and generate termination letters?
Yes. You can upload, view, and download contract files. Based on stored data, the system can also generate a termination letter as a PDF template. This serves as a draft and must be reviewed and adjusted by the user prior to sending.
How does the AI PDF capture work and when is a file transmitted?
AI-assisted capture is triggered exclusively upon explicit user request. The selected PDF is transmitted to an AI service to extract suggested fields (such as partner, terms, deadlines, costs) into the input form. All extracted data must be reviewed by a human operator.
Does the software perform legal reviews or replace legal counsel?
No. The system is a commercial tool for administration, deadline tracking, document storage, and structured workflows. It does not perform binding legal contract reviews and does not replace qualified legal counsel.
What are the technical requirements for hosting and operation?
For users, a modern web browser, internet access, and credentials are fully sufficient. Infrastructure requirements for server, hosting model (on-premises, private cloud, or managed), storage, user count, and optional integrations are tailored in consultation.
How can I learn about terms and conditions?
Contract management is offered on fair, needs-based terms. Following a brief, non-binding discussion regarding your requirements, contract volume, and deployment preferences, we gladly prepare a tailored proposal.
GET IN TOUCH
Request a non-binding consultation.
We are glad to assist.
Tell us about your contract management requirements. We will prepare a fair, tailored proposal for your organization. Submit the form below – we will contact you as soon as possible.
Direct Contact
Stefan Siedelmann
Neuenhöfer Str. 20 · 34355 Staufenberg
Telefon: 01523 3790716
E-Mail: stefan@siedelmann.com